Add Shift

Home > Management Mode > Schedule > Add Shift

Administrators can click “Schedule” on the “Home” page in “Management Mode,” then select “Add Shift” to enter the Add Shift page. First, assign a name to the shift, such as “Day Shift” or “Night Shift,” and set a color for identification in the calendar. Next, select the shift start and end times, configure break time (including start time and break duration), and finally choose the checkpoint.

Shift Name

Administrators can customize shift names according to actual needs, such as:

  • Day Shift: 8:00 AM to 5:00 PM
  • Evening Shift: 5:00 PM to 1:00 AM
  • Late Night Shift: 1:00 AM to 8:00 AM
  • Weekend Shift: A shift specifically supporting Saturdays, Sundays, or public holidays

Through clear naming, different working periods can be effectively distinguished, and users (employees) can quickly understand and manage their shift arrangements.

Color

To make shifts more identifiable, administrators can assign different colors to distinguish each shift period, for example:

  • Day Shift: Red
  • Evening Shift: Blue
  • Late Night Shift: Purple
  • Weekend Shift: Green

With appropriate color matching, schedules become easier to read at a glance, and users (employees) can quickly identify and manage different working periods.

Shift Start Time

After setting the shift start time, users (employees) must complete clock-in before this time to officially begin work. Failure to clock in on time may be marked as late by the system and may affect subsequent attendance records and payroll calculations.

If the shift start time is later than the shift end time, SwipePoint will automatically determine the schedule as a cross-day shift. For example, if the shift start time is 23:00 and the shift end time is 07:00, users (employees) assigned to this shift must clock in before 23:00 on the first day and clock out after 07:00 on the following morning.

Shift End Time

After setting the shift end time, users (employees) must clock out after this time to officially complete work. If they clock out early, the system may mark it as early leave and affect attendance hours and payroll calculations.

Restrict Clock-In Time Range

Item Before Shift Start During Shift Period After Shift End
No Restriction Clock-in allowed Clock-in allowed Clock-in allowed
N Minutes Before/After Clock-in allowed only within N minutes before shift start Clock-in allowed Clock-in allowed only within N minutes after shift end

This feature allows administrators to define the time range during which users (employees) are allowed to clock in according to actual needs, ensuring clock-in behavior complies with organizational policies and preventing management issues caused by excessively early or late clock-ins. The available configuration options are as follows:

  • No Restriction: Users (employees) can clock in at any time; suitable when there are no specific requirements for clock-in timing.
  • 5 Minutes Before/After: Clock-in is allowed within 5 minutes before the shift start time and within 5 minutes after the shift end time.
  • 10 Minutes Before/After: Clock-in is allowed within 10 minutes before or after the shift start or end time.
  • 15 Minutes Before/After: Clock-in is allowed within 15 minutes before the shift start time and within 15 minutes after the shift end time.
  • 30 Minutes Before/After: Clock-in is allowed within 30 minutes before or after the shift start or end time.
  • 1 Hour Before/After: Clock-in is allowed within 1 hour before or after the shift time.
  • 2 Hours Before/After: Users (employees) can clock in within 2 hours before or after the shift time.

Example of restricting clock-in time:

Assume the shift time is 9:00–18:00, and the restriction is set to 30 minutes before/after.

Time Clock-In Allowed
8:15 Not allowed
8:30 Allowed
9:00 Allowed
9:15 Allowed
17:45 Allowed
18:00 Allowed
18:30 Allowed
18:45 Not allowed

Usage Scenarios and Restrictions

  • Impact of Specified Time Range:

    • When a specific restricted time range is configured (such as 15 minutes before/after or 1 hour), users (employees) cannot clock in outside that range.
    • For example, if the shift start time is 9:00 AM and the setting is “15 minutes before/after,” users (employees) can only clock in to start work after 8:45 AM. If the shift end time is 5:00 PM, they can only clock out to end work before 5:15 PM.

This feature provides flexible options that allow administrators to adjust clock-in rules according to company policies and operational needs, effectively improving scheduling and attendance accuracy and fairness.

Flexible Clock-In

The Flexible Clock-In feature provides more flexible start and end time management and is suitable for work environments requiring a certain degree of flexibility. Available flexibility range options include:

  • Not Allowed: Flexible clock-in is disabled. Users (employees) must clock in and out strictly according to the scheduled time; otherwise, they will be considered late or leaving early.
  • 5 Minutes Before/After: Clock-in allowed within 5 minutes before or after shift time.
  • 10 Minutes Before/After: Clock-in allowed within 10 minutes before or after shift time.
  • 15 Minutes Before/After: Clock-in allowed within 15 minutes before or after shift time.
  • 30 Minutes Before/After: Clock-in allowed within 30 minutes before or after shift time.
  • 1 Hour Before/After: Clock-in allowed within 1 hour before or after shift time.
  • 2 Hours Before/After: Clock-in allowed within 2 hours before or after shift time.

Operation Method and Examples

  1. Flexible Adjustment of Start Time The Flexible Clock-In feature mainly adjusts the start time.

    • For example, if the shift start time is 9:00 AM:

      • If “15 minutes before/after” is selected, clock-ins between 8:45 and 9:15 AM will not be considered late.
      • Clock-ins after 9:15 AM or earlier than 8:45 AM will be considered non-compliant.

  2. Adjustment of End Time and Working Hour Calculation Flexible clock-in also affects end time calculation. The system ensures users (employees) complete the required working hours based on the flexibility range.

    • For example, if the shift time is 9:00 AM to 6:00 PM (with a 1-hour break) and the flexibility setting is “1 hour before/after”:

      • If a user (employee) clocks in at 8:30 AM and clocks out at 5:50 PM, the system recognizes the required working hours as completed and does not mark it as early leave because the actual working hours meet the required 8 hours.

Feature Advantages

  • Reduce unnecessary late or early-leave records: Users (employees) clocking within the flexibility range will not be marked as late or leaving early, increasing tolerance in workflow management.
  • Ensure compliance with working hours: The system automatically verifies working hours to prevent insufficient hours caused by flexible clock-in.

Late Arrival Allowance Time

The Late Arrival Allowance Time feature allows administrators to define the acceptable late clock-in range after the shift start time.

Clock-ins within this time range will be marked as late. If the user still has not clocked in after exceeding this range, it will be marked as absence.

Available configuration ranges include:

  • Not Allowed: No late allowance time; absence is not determined.
  • 5 Minutes: Clock-in within 5 minutes after shift start is marked as late; beyond that is absence.
  • 10 Minutes: Clock-in within 10 minutes after shift start is marked as late; beyond that is absence.
  • 15 Minutes: Clock-in within 15 minutes after shift start is marked as late; beyond that is absence.
  • 30 Minutes: Clock-in within 30 minutes after shift start is marked as late; beyond that is absence.
  • 1 Hour: Clock-in after 1 hour from shift start is considered absence.

Operation Method and Examples

  1. Late and Absence Determination Mechanism The system distinguishes between late arrival and absence based on the configured allowance time.

    • For example, if the shift start time is 9:00 AM:

      • If the late allowance time is set to 10 minutes:

        • Clock-in between 9:01 and 9:10 AM → marked as late
        • No clock-in at or after 9:11 AM → marked as absence

  2. Attendance Record Presentation Method The system records both the actual clock-in time and attendance status (Normal / Late / Absence).

    • For example, if an employee clocks in at 9:38 AM:

      • Status displayed as Absence
      • Clock-in time recorded as 9:38

Feature Advantages

  • Clearly distinguish late arrival from absence: Automatically determined by time range, avoiding inconsistent manual judgment
  • Improve management standardization: Ensures unified attendance rules across departments
  • Maintain complete records: Records both status and actual time for convenient future review and analysis

Early Leave Allowance Time

Early Leave Allowance Time defines the criteria for determining when users (employees) leave before the scheduled end time. The system distinguishes between early leave and absence based on the configured time range to ensure consistency in attendance records.

When users clock out before the scheduled end time, if the time is within the allowed range, it is recorded as early leave; if it exceeds the allowed range, it is considered absence.

Configurable Options

The system provides the following early departure determination ranges:

  • Not Allowed: Early leave allowance time is not enabled; absence is not calculated
  • 5 Minutes: Clock-out 5 minutes earlier than the scheduled end time
  • 10 Minutes: Clock-out 10 minutes earlier than the scheduled end time
  • 15 Minutes: Clock-out 15 minutes earlier than the scheduled end time
  • 30 Minutes: Clock-out 30 minutes earlier than the scheduled end time
  • 1 Hour: Clock-out 1 hour earlier than the scheduled end time

Determination Logic Explanation

The system calculates based on the scheduled end time defined in the shift.

  • Example: If the scheduled end time is 18:00 and the allowance is set to within 15 minutes

    • Leaving between 17:45 and 17:59 → determined as early leave
    • Leaving at or before 17:44 → determined as absence

Usage Scenario Explanation

  • Employees need to leave early for personal reasons but still within the allowed company range
  • Certain positions allow leaving after completing work tasks early
  • Administrators need to distinguish between minor early departure and abnormal absence

Feature Value

  • Differentiate levels of attendance exceptions: Not all early departures are treated the same
  • Improve management flexibility: Adjustable ranges according to organizational culture
  • Enhance policy consistency: Avoid inconsistent judgments among supervisors

Break Time

During a shift period, administrators can define multiple break periods. Each break period includes a start time and break duration. No clock-in is required during break periods, and break time is not counted toward attendance hours.

Break Time Clock-In Requirement Setting

If clock-in is required during break time, create two separate shifts. For example, if working hours are from 9:00 AM to 6:00 PM with a one-hour break from 12:00 PM to 1:00 PM, configure two shifts:

  1. First shift: 9:00 AM to 12:00 PM
  2. Second shift: 1:00 PM to 6:00 PM

Users (employees) clock in at the following times:

  • 9:00 AM clock-in to start work
  • 12:00 PM clock-out to end work
  • 1:00 PM clock-in to start work
  • 6:00 PM clock-out to end work

Checkpoint

To ensure users (employees) perform shifts at the correct location, administrators can specify clock-in locations. For example:

  • Branch A Day Shift: Restrict checkpoint within the GPS range of Branch A
  • Branch B Night Shift: Restrict checkpoint within the GPS range of Branch B

When using schedule-based shift clock-in, be sure to disable the Allow Clock-In Without Selecting Schedule feature to ensure users (employees) must select the corresponding shift when clocking in and avoid incorrect clock-ins.

Edit Checkpoint

If checkpoint editing is required, perform add or edit operations at the following path:

Home > Management Mode > Clock-In Records > Checkpoint Settings

Administrators can click “Clock-In Records” on the “Home” page in “Management Mode,” then select “Checkpoint Settings” to enter the checkpoint settings page.

Frequently Asked Questions

Q1: How many schedules can a single organization have?

A: Currently, SwipePoint does not limit the number of schedules that can be created within a single organization. If administrators encounter issues creating schedules, or too many schedules cause the SwipePoint App to slow down or respond sluggishly, please report the issue to the SwipePoint team.

Q2: Can cross-day schedules be configured when adding a shift?

A: Yes. Cross-day schedules can be configured when adding a shift. For example, if the shift start time is set to 21:00 and the shift end time is set to 06:00, the shift end time will automatically display “(Next Day)” before the time, indicating it is a cross-day shift.

The following are 8 frequently asked questions compiled based on the provided sources:

Q3: How do I add a shift?

A: To add a shift, administrators must enter the “Schedule” section under “Management Mode,” then select “Add Shift.” On the new page, first assign an identifiable shift name (such as Day Shift or Night Shift), then assign a color for calendar distinction. Next, set the shift start and end times, including the break start time and duration, and finally select the checkpoint for the shift.

Q4: Why assign different names and colors to shifts?

A: Assigning different shift names (such as Day Shift, Night Shift, Weekend Shift) clearly distinguishes different working periods and helps users (employees) quickly understand and manage their schedules. Assigning different colors (such as red, blue, green) makes the schedule visually clearer and improves recognition efficiency.

Q5: How do shift start and end times affect clock-in?

A: After setting the shift start time, users (employees) must clock in before that time to officially begin work; otherwise, it may be marked as late. After setting the shift end time, users (employees) must clock out after that time to officially complete work. Early clock-out may be marked as early leave. Both situations affect attendance records and payroll calculations.

Q6: What is the “Restrict Clock-In Time Range” feature? What options are available?

A: The “Restrict Clock-In Time Range” feature allows administrators to define the allowable clock-in range relative to shift time to ensure compliance with company policies. Options include “No Restriction” or a specified range before and after shift time, such as 15 minutes, 30 minutes, 1 hour, or 2 hours.

Q7: How does the Flexible Clock-In feature work? Which times does it affect?

A: The Flexible Clock-In feature provides more flexible start and end time management and mainly adjusts the start time. Within the configured flexibility range (such as 15 minutes or 1 hour before/after), users (employees) will not be considered late. The system also adjusts end time calculation to ensure required working hours are completed.

Q8: If clock-in is required during break time, how should it be configured?

A: If clock-in is required during break time, it cannot be configured within a single shift. The working period must be split into two independent shifts. For example:

9:00 clock-in to start work 12:00 clock-out to end work 13:00 clock-in to start work 18:00 clock-out to end work

Q9: Can multiple checkpoints be assigned to a single shift? How do I edit checkpoints?

A: Currently, a single shift can be assigned multiple checkpoints by selecting multiple checkpoint options in checkpoint settings. To edit or add checkpoints, administrators can go to “Clock-In Records and Management” under “Management Mode” and select “Checkpoint Settings.”

Q10: Can cross-day schedules be configured when adding a shift? How can they be identified?

A: Yes. Cross-day schedules can be configured. If the shift start time is later than the shift end time (for example, start time 21:00 and end time 06:00), the system automatically displays “(Next Day)” before the end time, indicating a cross-day schedule.

Q11: How do I configure working hours?

A: Working hours are configured when performing Add Shift. Administrators need to define the shift start time and shift end time for each shift under the Schedule page in Management Mode. These settings directly affect clock-in requirements and are also the basis for configuring Restrict Clock-In Time Range and Flexible Clock-In. They are also used to identify cross-day schedules. If break time requires clock-in, working hours must be split into multiple independent shifts.

Q12: How can I prevent users (employees) from clocking in before the allowed start time?

A: If administrators find that users (employees) clock in too early before the scheduled start time, they can control this through the Restrict Clock-In Time Range feature in the schedule settings. After enabling this setting, users (employees) can only clock in within the defined range before shift start and after shift end. Clock-ins outside this range will not be allowed.

Q13: After configuring Restrict Clock-In Time Range, what is the allowable clock-in time?

A: After enabling the Restrict Clock-In Time Range feature, the allowable clock-in period will be limited from N minutes before shift start to N minutes after shift end. For example, if the shift is set from 09:00 to 18:00 and the allowed range is 15 minutes before/after, users (employees) can clock in between 08:45 and 18:15. Outside this range, clock-in will not be allowed.

Q14: Can I configure different checkpoints for different shifts?

A: To configure different checkpoints for different shifts, first enable and configure multiple checkpoints in checkpoint settings. Then go to Schedule under Management Mode, select Add Shift, choose the desired checkpoint, and complete the configuration.

Q15: What is the purpose of configuring break time?

A: During a shift period, administrators can define multiple break periods. Each break period includes a start time and break duration. The system automatically calculates and deducts break hours. Users (employees) do not need to clock in during break time, and break time is not counted toward attendance hours, clearly separating working time and break time and avoiding unnecessary working-hour discrepancies.

Q16: What does setting Restrict Clock-In Time Range to 30 minutes mean?

A: When the system is set to Restrict Clock-In Time Range: 30 minutes before/after, users (employees) can only clock in within 30 minutes before shift start and 30 minutes after shift end. Outside this range (too early or too late), clock-in will not be allowed. This helps ensure attendance records align with actual schedules and improves management accuracy.

Q17: What is the difference between Restrict Clock-In and Flexible Clock-In?

A: Restrict Clock-In defines the allowable clock-in operation range. For example, users (employees) can only clock in within 30 minutes before/after shift time. Outside this range, clock-in is not permitted. This prevents excessively early or late clock-ins and ensures attendance aligns with schedules.

Flexible Clock-In provides flexibility in start and end times. As long as users (employees) clock in within the configured flexibility range, the system recognizes the attendance as normal. This approach is suitable for work environments where start and end times do not need to be strictly fixed.

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