All Clock-in Records

All Clock-in Records are statistics that include all clock-in records for both with selected schedules and without selected schedules.

Home > Management Mode > Clock-in Records > All Clock-in Records

Administrators can click "Clock-in Records" on the "Home" page in "Management Mode", then select "All Clock-in Records" to enter the All Clock-in Records page. This feature provides browsing and management of all personal clock-in records for all users (employees), including clock-in information for both "No Schedule" and "With Schedule". Through this feature, administrators can quickly review, manage, or export the clock-in information of all employees.

Click "Clock-in Time" to view more complete clock-in details, including:

  1. GPS Location: Displays the latitude and longitude or address information of the location at the time of clock-in.
  2. Wi-Fi: Records the Wi-Fi hotspot connected by the employee at that moment.
  3. IP: Displays the IP address of the network connected by the clock-in device.
  4. NFC: If NFC is used for clock-in, the system will display the corresponding tag information.
  5. Bluetooth: If Bluetooth clock-in is used, the Bluetooth signal and device information will be displayed.
  6. Clock-in Category: Marks items such as "Regular Shift" and "Overtime".
  7. Checkpoint: Displays the actual location where the employee clocked in, which may be a branch office, department, or fixed checkpoint.
  8. Clock-in Method: Indicates the method used by the employee to clock in.

View User (Employee) Clock-in Records

Home > Management Mode > Clock-in Records and Management > All Clock-in Records > Any Employee

Administrators can click "Clock-in Records and Management" on the "Home" page in "Management Mode", then select "All Clock-in Records", and then click "Any Employee" to enter that employee's personal clock-in record page. This page displays the user's (employee's) clock-in records from the 1st day of the current month up to the present, and uses different icons and markers to indicate various clock-in situations:

  • Purple Overtime: Indicates an overtime clock-in.
  • Dark Blue Letter M: Indicates a clock-in record manually added by an administrator.
  • Orange Letter A: Indicates that this make-up clock-in record has not yet been approved by the reviewer.
  • Light Blue Letter A: Indicates an approved make-up clock-in record.

If a clock-in record has an orange letter A, it means that record is a make-up clock-in record and has not yet been reviewed, so it will not be included in the exported data. After approval, the record will be included in the exported data, and the symbol will change to a light blue letter A.

Clock-in records only display records after the user's (employee's) hire date and official onboarding date. If an administrator cannot see a user's (employee's) clock-in records, it may be because that user's (employee's) hire date and official onboarding date are incorrect, such as being entered as a future date. Please first go to Personal Information to confirm that the Hire Date / Official Onboarding date is correct. The path is as follows:

Home > Management Mode > Personnel > Personal Information > Personal Information Edit Page > Hire Date / Official Onboarding

Administrators can click "Personnel" on the "Home" page in "Management Mode", then select "Personal Information", and then click "Any Employee" to enter the Personal Information Edit Page.

View Different Time Periods

Select different time periods to view more clock-in records.

Add Clock-in Record

Home > Management Mode > Clock-in Records > All Clock-in Records > Any Employee > Add Clock-in Record

Administrators can click "Clock-in Records" on the "Home" page in "Management Mode", then select "All Clock-in Records", and then click "Any Employee" to enter that employee's personal clock-in record page. When a user (employee) forgets to clock in or selects the wrong shift when clocking in, administrators can add a clock-in record for the user (employee) to ensure the clock-in record is correct and complete.

Delete Clock-in Record

Home > Management Mode > Clock-in Records > All Clock-in Records > Any Employee > Select the Clock-in Record to Delete > Delete

Administrators can click "Clock-in Records" on the "Home" page in "Management Mode", then select "All Clock-in Records", and then click "Any Employee" to enter that employee's personal clock-in record page. Administrators can delete a specific clock-in record of a user (employee).

Modify Clock-in Record

SwipePoint does not have a function to modify clock-in records. If there is an error, please add a new correct clock-in record and delete the incorrect record at the same time.

View User (Employee) Clock-in Notes

Home > Management Mode > Clock-in Records > All Clock-in Records > Any Employee > Click Clock-in Time

Administrators can click "Clock-in Records" on the "Home" page in "Management Mode", then select "All Clock-in Records", and then click "Any Employee" to enter that employee's personal clock-in record page. Administrators can view the notes entered by the user (employee) at the time of clock-in here.

Download Clock-in Record Photos

If the user (employee) attached photos taken at the time of clock-in when clocking in, administrators can download the images in the following way:

  1. In Management Mode, the administrator clicks Clock-in Records and Management.
  2. Click All Clock-in Records and select the employee.
  3. Select the clock-in record.
  4. Click the photo and select the share button in the upper-right corner.
  5. On the sharing page, you can choose to download it to your phone or share it to other software for downloading.

Frequently Asked Questions and Answers

Q1: How do I enter the All Clock-in Records page?

A: Administrators can enter the All Clock-in Records page through the following path: Home > Management Mode > Clock-in Records > All Clock-in Records. This page consolidates all users' (employees') clock-in records, regardless of whether they have schedules.

Q2: What information can be viewed on the "All Clock-in Records" page?

A: On the "All Clock-in Records" page, administrators can browse and manage all employees' personal clock-in records, including clock-in information for both "No Schedule" and "With Schedule". Administrators can quickly review, manage, or export the clock-in information of all employees.

Q3: What detailed information can be viewed by clicking "Clock-in Time"?

A: By clicking "Clock-in Time" for a single clock-in record, you can view more complete detailed information, including: GPS location (latitude/longitude or address), connected Wi-Fi hotspot, IP address, NFC tag information (if NFC clock-in is used), Bluetooth signal and device information (if Bluetooth clock-in is used), clock-in category (such as regular shift, overtime), actual clock-in location, and clock-in method.

Q4: How do I view a specific employee's clock-in records?

A: Administrators can enter a specific employee's personal clock-in record page through the following path: Home > Management Mode > Clock-in Records > All Clock-in Records > Any Employee. This page will display that employee's clock-in records from the 1st day of the current month up to the present.

Q5: What do the different icons and markers on the employee clock-in record page mean?

A: On the employee clock-in record page, different icons and markers are used to explain clock-in situations: Purple Overtime indicates an overtime clock-in. Dark Blue Letter M indicates a clock-in record manually added by an administrator. Orange Letter A indicates a make-up clock-in record pending review. Light Blue Letter A indicates an approved make-up clock-in record.

Q6: What does it mean if there is an orange letter A on an employee's clock-in record?

A: If there is an orange letter A on a clock-in record, it means that record is a make-up clock-in record and has not yet been reviewed. Unreviewed make-up clock-in records will not be included in exported data. After approval, the symbol will change to a light blue letter A and will be included in exported data.

Q7: What may be the reason if a specific employee's clock-in records cannot be seen?

A: If an administrator cannot see a specific user's (employee's) clock-in records, it may be because that user's (employee's) hire date and official onboarding date are set incorrectly, such as being entered as a future date. The system will only display clock-in records after the hire date and official onboarding date. The administrator should go to the Personal Information page to confirm whether the Hire Date / Official Onboarding date is correct. The path is: Home > Management Mode > Personnel > Personal Information > Personal Information Edit Page > Hire Date / Official Onboarding.

Q8: How do I add an employee's clock-in record?

A: Add Clock-in Record: Administrators can add a clock-in record on the employee's personal clock-in record page. The path is: Home > Management Mode > Clock-in Records > All Clock-in Records > Any Employee > Add Clock-in Record. This is used to handle situations where employees forget to clock in or select the wrong shift.

Q9: How do I delete an employee's clock-in record?

A: Administrators can delete a specific clock-in record on the employee's personal clock-in record page. The path is: Home > Management Mode > Clock-in Records > All Clock-in Records > Any Employee > Select the Clock-in Record to Delete > Delete.

Q10: How do I modify an employee's clock-in record?

A: Currently, the system does not have a direct function to modify clock-in records. If a clock-in record is incorrect, a correct new clock-in record should be added, and the incorrect record should be deleted.

This manual strives for accuracy and completeness, but we do not assume any liability for errors, omissions, or updates. The content may be modified at any time without prior notice. We are not responsible for any damages arising from the use of this manual or downloading its contents, including but not limited to system failures, data loss, or infringement of rights. Users assume full responsibility and risk.